Sunday, August 18, 2019

All Day

Pre-conference Optional Tours

For tour options and descriptions, click here.

8:00 am

Registration Opens

9:00 am - 12:00 pm

Séminaire de demi-journée optionnel:

Apportez le meilleur de vous-même au conseil – Mettez vos forces vers l’avant et utilisez vos talents uniques pour créer de l'influence, créer des relations plus solides et atteindre votre plus haut potentiel.

Pour exceller, les professionnels en gouvernance doivent maîtriser les aspects attendus et imprévisibles de leur travail. Il existe de nombreuses relations clés à construire, des pièces mobiles à coordonner, des résultats à rencontrer et des personnes à influencer. Cet atelier donnera aux participants l’occasion de découvrir leur combinaison distinctive des talents qui peut les rendre vraiment puissants dans leurs rôles de professionnels en gouvernance. Les participants apprendront à utiliser leurs talents naturels pour les aider à développer une présence confiante, quelles que soient les circonstances ou les conditions pouvant survenir sur le lieu de travail.

Le programme est basé sur le développement de forces de la méthode de Gallup sur la psychologie positive Développement basé sur les forces. L'atelier sera divisé en deux composantes: les premiers talents de compréhension et la manière dont ils sont présents chez chaque participant. Ensuite, en mettant l'accent sur leur application pratique dans les divers rôles et responsabilités d'un professionnel en gouvernance. Rejoignez-nous pour explorer votre profil de forces personnelles et développer votre pratique en tant que professionnel en gouvernance!

1:00 pm - 4:00 pm

Optional half-day workshop:

Profiling your strengths and bringing your best self to the Board - Use your unique talents to build influence, create stronger relationships, and reach your highest potential.

To excel, governance professionals need to master both the expected and unpredictable aspects of their work. There are many key relationships to build, moving parts to coordinate, deliverables to meet, and people to influence. This workshop will give participants the opportunity to discover their distinctive combination of talents that can make them truly powerful in their roles as governance professionals. Participants will learn how to apply their natural talents to help them develop a confident presence – regardless of circumstances or conditions that may arise in the workplace.

The program is based on Gallup’s positive psychology Strengths-based Development. The workshop will be divided into two components, first understanding talents and how they are present in each participant. Then, focusing on their practical application in the various roles and responsibilities of a governance professional. Join us to explore your personal strengths profile and develop your practice as a governance professional!

Speakers: TBD

5:30 pm

First-timers Welcome Reception (Members only)

6:00 pm - 7:30 pm

Welcome Reception

Monday, August 19, 2019

7:30 am - 8:15 am

Breakfast in the Exhibitor Hall

8:15 am

GPC Annual General Meeting

8:45 am

Opening Remarks

9:00 am - 10:00 am

Opening Keynote

To be confirmed.

10:00 am - 10:30 am

Networking Break in the Exhibitor Hall

10:30 am - 12:00 pm

Plenary Session: Board Panel Discussion

A Board's Perspective – The To-do List for Resilient Boards of Directors

Join a panel discussion on the to-do list and key characteristics for boards that want to remain resilient and agile in harnessing the opportunities and managing the risks of the current operating environment.

Moderator: TBD

Speakers: TBD

12:00 pm - 1:15 pm

Networking Lunch in the Exhibitor Hall

1:15 pm - 2:15 pm

Roundtable Discussions

  1. Understanding Director Fiduciary Duties
  2. Defining and Monitoring Board Policies 
  3. The Power of Networking
  4. Crown and Public Sector 
  5. Regulatory Overview for Public Entities
  6. Records Management Best Practices
  7. Not for Profit
  8. Cybersecurity

2:20 pm - 3:20 pm

Roundtable Discussions

(Repeated per above).

3:20 pm - 3:50 pm

Networking Break in the Exhibitor Hall

3:50 pm - 4:50 pm

Plenary Session

The Role of Governance Professionals: Mediating the space between the board of directors and management

The growing importance of the governance professional – structuring your role, your vision and demonstrating your value within the organization.

Speaker: TBD

Sponsored by: PWC

4:50 pm

End of Day One

Free evening for delegates. 

Tuesday, August 20, 2019

7:45 am - 8:20 am

Breakfast in the Exhibitor Hall

8:20 am

Opening Remarks

8:30 am - 9:30 am

Opening Plenary 

To be confirmed.

9:40 am - 10:40 am

Track A: The Board and the Governance Professional

Session 1A: Pay Equity, Equal Pay, Pay Disparity, Gender Pay Gap – Transparency for All

In October of 2018, the Canadian Government announced proactive pay equity legislation that would be applicable to federally regulated employers. The Act to Establish a Proactive Pay Equity Regime within the Federal Public and Private Sectors (Pay Equity Act) is meant to ensure that more women are fairly compensated for their work.

How does this compare to the focus on equal pay in the U.S. or the U.K.’s new disclosure requirements for companies to report on their gender pay gap.

Where do pay disparity and pay transparency fit into the picture?

This panel will explain these new and evolving pay topics, and discuss what the implications for companies will be, as well the role of the board and of the governance professional in understanding how these topics impact internal and external stakeholders.

Speakers: TBD

Sponsored by: Hugessen Consulting

Sponsored by: Hugessen Consulting

Track B: Critical Issues in Governance

Session 1B: The Corporate Whistleblower: Why whistleblowing should be top of mind for all Boards and GPs

The Corporate Whistleblower: Why Whistleblowing is (or should be) Top of Mind for all Boards and Governance Professionals. An effective internal system for handling reports of suspected wrongdoing and unethical conduct is an essential element of a strong corporate culture and has been shown to contribute to improved business performance. This session will explore the whistleblower programs at a various leading organizations and why increased whistleblowing is a positive indicator for the Board. The discussion will cover:

  • Elements of effective whistleblower programs
  • Benefits of increased reporting
  • Best practices for dealing with anonymous whistleblowers
  • Role of the Corporate Secretary or Board in whistleblower programs
  • Board reporting on whistleblower issues
  • Whistleblowing trends over the past few years

Speakers: TBD

Sponsored by: Clearview

Track C: Key Trends in Governance

Session 1C: Key Insights that help improve shareholder engagement

Investor engagement is pivotal to the success of Canadian corporations. But how can corporations engage better with shareholders while keeping costs low. This panel of will discover some of the ways corporations can better engage their shareholders and understand the behaviours of their shareholders.

Topics discussed will be:

  • Data – where to access shareholder insights and how to action those insights
  • Regular communication – how to improve the regular communication vehicles to enhance and encourage engagement while ensuring compliance
  • Digital vs Print – what is the best way to improve engagement while keeping costs low
  • CCGG: Canadian Coalition for Good Governance: What lies ahead?

Sponsored by: Broadridge

10:40 am - 11:10 am

Networking Break in the Exhibitor Hall

11:10 am - 12:10 pm

Track A: The Board and the Governance Professional

Session 2A: Board diversity 201: Moving from a diverse board to an inclusive board.

The arguments for increased board diversity are well-rehearsed – as are the tactics and strategies employed to increase representation at the board table, in terms of gender, race, and other identities.  But are you aware of the subtle and entrenched mechanisms that can prevent your diverse board from functioning well together? 

This session will discuss what an inclusive board looks like, and will give practical examples of work that can be done to ensure that all voices are heard.

Speakers: Shona McGlashan, Vice-President Governance and Corporate Secretary at Vancity Credit Union; Carol Liao, Assistant Professor, Peter A. Allard School of Law, University of British Columbia

Track B: Critical Issues in Governance

Session 2B: Disclosure, Governance and Communication in Crisis Management and Special Situations

The decisions and actions of directors and executives are under constant scrutiny from the media and shareholders and they must exercise a high degree of care in conducting the affairs of the corporation. During special situations, such as moments of shareholder activism or hostile takeovers, the stakes are high and the pressure is on. With every decision under examination, it is critical that directors and executives have a game plan in place before a special situation arises. In this panel discussion you will hear about modern trends in special situations, identify key points for your board, and learn important principals of crisis management and strategy including setting up and running special committees.

  • Learn about the trends in special situations
  • Take away the first principals of a crisis reaction strategy
  • Understand the role of special committees
Speaker: Leigh-Anne Norris Associate, Norton Rose Fulbright Canada

Sponsored by: Norton Rose

Track C: Key Trends in Governance

Session 2C: Governance in the Digital Age: A Survival Guide for Governance Professionals and Boards

Digital technologies are impacting every part of business, however the majority of corporate directors are not technology literate. Yet, the companies that embrace a digital mindset in the boardroom are seeing exceptional results - and are quickly outpacing their peers and competitors. The question is: how can boards thrive in the digital age, and what should company secretaries do to help directors reach their potential? This panel will provide insights on:
    • How & why digital technology is disrupting traditional governance work
    • Changing role of board directors, corporate secretaries & what the future may bring
    • Tactics for educating directors on technology topics
    • How to help your board become more “digitally-minded” in its approach to strategy
    • Board "personality profiles" in the digital age and what this means for corporate secretaries
    • Strategies for governance professionals to stay current with the latest technology trends
    • How Good governance increases the odds of digital transformation success
    • How blockchain and tokenization may affect company ownership
    • Understanding the key governance challenges and opportunities in a tokenized securities blockchain world
    • What governance strategies for blockchains can teach us about corporate governance

    Speakers: Dottie Schindlinger, VP of Thought Leadership, Diligent; Ross McKee, Blakes

    Sponsored by: Diligent

    12:10 pm - 1:30 pm

    Lunch and Keynote Address

    1:30 pm - 3:00 pm

    Mini Workshop A:
    Best practices for NFP Annual Members Meetings

    This interactive session will cover:

    • Timeline and practical tips for advance preparation for the AGM
    • Skills for preparing the board chair
    • Clarity on what motions are required and how to manage unanticipated situations

    The session will be delivered in three main segments:

    1. The Essentials: Basic requirements for calling and holding an Annual Members meeting
    2. Ensuring Outcomes: Tips for panning to ensure success; dealing with special business
    3. Preparing for the Unexpected: How to prepare the Chair in advance, anticipating problems etc.
    Speakers: Anne Corbett, Partner, Borden Ladner Gervais

    Sponsored by: Borden Ladner Gervais

    Mini Workshop B:
    Onboarding Your Directors: Adding Value to the Public Sector Board

    The days of welcoming a new director with a handshake, a parking pass and a manual are long gone. Just as governance and the expectations of directors continue to evolve, so too should onboarding practices.

    The care you invest in the design and delivery of your onboarding program can make a new director feel welcome. It also generates

    dividends in terms of directors’ capacity to hit the ground running. The session will cover:

    • Key elements of an effective onboarding program
    • How to pace your onboarding so you don’t overload a new director
    • Maximizing a board mentorship program through shared accountabilities
    • Adding value to the board

    Speaker: Shelagh Donnelly, Governance Consultant and Trainer

    Mini Workshop C:
    Board Director DNA Assessment: Trends and Implications in Credit Union Board Composition

    The Canadian Credit Union Association (CCUA) completed a research project with York University’s Schulich School of Business to identify the profile of a top performing credit union director. The results of the study developed the Credit Union Director “DNA”.

    In this session, Korinne Collins will share the components of the Directors DNA and discuss the implications. This session aims to stimulate a dialogue that should take place at every credit union board table and an opportunity for each volunteer to consider areas of personal development opportunity.

    • Stimulate thinking and dialogue about the best composition for your board
    • Consider renewal needs on your board and what is required with new board directors.
    • Introduce a similar discussion at your board table.
    Speaker: Korinne Collins, VP, Professional Development & Events, Canadian Credit Union Association

    Mini Workshop C:

    The Fundamentals & Best Practices of Shareholder Meetings

    Sponsored by: AST Financial

    Mini Workshop D:

    Tackling the policy giant: A guide to Corporate Policy Development and Administration

    Policies set out high-level principles or rules that govern decisions or actions in relation to a specific matter of importance, including matters that are required by regulators. A corporate policy framework, done right, guides decision making, reflects an organization’s values, provides good governance and helps to reduce risk. Too often though, organizational policies are mismanaged. They lack a coordinated and consistent method for the development, approval and administration which can leave employees frustrated and confused and the organization offside its policies. This introduces risk to an organization.

    Increasingly, the role of policy management is becoming one of the Governance Professional’s. If this is a situation in which you find yourself, this 90 minute presentation is for you. Join two seasoned governance professionals who will share their trials and tribulations of tackling the policy giant. Throughout the presentation and round-table discussions you will have plenty of opportunities to share your policy concerns, get answers to your policy questions, and collaborate with colleagues facing similar challenges. Attendees will gain a broad understanding of effective policy development, approval and administration processes and walk away with a governance framework and useful templates which can be used in your own organizations.

    Speakers: Christine Thomas, Director, Legal, Subsidiary Investments, CMA; Sally Maziarz, Acc. Dir., GPC.D, Assistant Corporate Secretary, Epcor

    3:00 pm - 3:30 pm

    Networking Break in the Exhibitor Hall

    3:30 pm - 4:30 pm

    Track A: The Board and the Governance Professional

    Session 3A: The Role of Boards in Shaping, Overseeing and Monitoring Corporate Culture

    For many Boards and the Governance Professionals who support them, what it means to identify and then monitor and report on a desired culture within an organization, and whether or not the actual corporate culture aligns with that desired culture, are difficult and amorphous concepts to grasp, but failure to do so can lead to crises of trust that can significantly impact brand reputations and investor confidence. The presenters of this work suggest that there are effective and practical methods to engage in organization wide discourse to engender alignment between staff values, leadership values and desired organizational values. They will discuss:

    • Defining what a corporate culture is
    • What can happen when Boards fail to pay attention to a disconnect between the desired corporate culture/vision and the actual culture of the corporation (e.g. Facebook; Google; Soul Pepper Theatre Company)
    • How culture can be assessed, measured and aligned with a corporate vision and then monitored through adoption of tangible and incremental desired behaviours
    • What kinds of questions could Boards be asking, and what kinds of systems could be implemented to provide insight into shifts in desired behaviours

    Speaker: Sarah Neville, Director of Policy Development, Canadian Coalition for Good Governance

    Track B: Critical Issues in Governance

    Session 3B: What do boards need to know now? How to tap into different channels, including social media, to stay ahead of reputational shifts and to mitigate risk

    The criticality of a truly informed Board has never been more apparent. Join a panel of experts for a discussion on the new trends, data, and tools being used to influence Boards today.

    This session will explore:

    • What information are companies gathering and how are they using it to their advantage?
    • Using social media to navigate stakeholder sentiment and to stay ahead of the curve
    • Stakeholder engagement and the intricacies of proactive engagement
    • Listening to, understanding, and shaping market sentiment
    • Learn about new tools and trends that influence Boards today
    • Learn what Boards need to know and how to stay informed
    Moderator: Jeff Vanderby, Senior Manager, Product Marketing, Cision

    Sponsored by: Cision

    Track C: Key Trends in Governance

    Session 3C: Emerging Strategies and trends in the field of environmental and social disclosure in Canada

    • How ESG factors transform our corporate DNA
    • ESG Engagement: Practical Approach to Meet Investors’ and other stakeholder demands/Needs
    • Managing E&S as governance issues and oversight of risks that might impact long term financial value creation
    • Linking compensation to metrics related to E&S
    • Closing the gap between the ESG information companies are providing and what Investors want to know
    • social purpose investing

    Moderator: Judy Cotte, CEO, ESG Global Advisors Inc.

    Speakers: Catherine McCall, Executive Director, Canadian Coalition for Good Governance; Louise Champoux-Paillé, Board member and lecturer, Hôpital Ste-Justine and UQAM

    6:30 pm - 11:30 pm

    Reception, Dinner and Entertainment

    Wednesday, August 21, 2019

    7:30 am

    Breakfast

    8:30 am

    Conference Recap

    8:45 am - 9:45 am

    Opening Plenary

    To be confirmed.

    9:45 am - 10:00 am

    Mini Break

    10:00 am - 11:00 am

    Plenary Session

    To be confirmed.

    11:00 am

    End of Conference.

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